Human Resources Coordinator

New York, NY

Full Time

job requisition id: JR0029443

Together we fight for everyone’s opportunity for a better financial future.

We will do this together — with customers, partners and colleagues. We will fight for others, not against: We will stand up for and champion everyone’s access to opportunities. The status quo is not good enough … we believe every individual and every community deserves access to financial opportunities. We are determined to support both individuals and communities in reaching a better financial future. We know that reaching this future depends on our actions today.

Like our Purpose Statement, Voya believes in being bold and committed to action. We are committed to a work environment where the differences that we are born with — and those we acquire throughout our lives — are understood, valued and intentionally pursued. We believe that our employees own our culture and have a responsibility to foster an environment where we all feel comfortable bringing our whole selves to work. Purposefully bringing our differences together to positively influence our culture, serve our clients and enrich our communities is essential to our vision.

Are you ready to join a company with a strong purpose and a winning culture? Start your Voyage – Apply Now

Get to Know the Opportunity

Enhance the effectiveness of the Human Resources team by partnering with HR Advisors located in New York, California, and Atlanta to perform a wide variety of administrative and HR related duties in managing relationships with the client groups. Serves as the Human Resources Coordinator for employees to communicate HR policies and procedures, including, but not limited to, staffing, employee relations, performance management and training programs.

Please Note: This position has been designated as a hybrid-office/home role. Details of your in-office schedule will be finalized with your manager.

The Contributions You Will Make

Help build a high-performance culture by partnering with HR Advisors, managers, and employees to manage day-to-day administrative requirements (e.g., data entry, scheduling, compiling data, report generation, etc.)
Assist in the administration of HR policies and programs such as employee relations, performance management, compensation, and learning and development.
Point of contact for the HR team, fostering appropriate traffic flow while ensuring customer needs are met.
Assist in creating a positive onboarding experience for new employees by partnering with Talent Acquisition to ensure all appropriate paperwork and access has been completed.
Process personnel actions such as: Transfers, Promotions and Separations and conduct Exit Interviews.
Maintain and discretely manage confidential HR data.
Handle site related matters as requested for the HR department.
Assist in coordinating temporary / contract workers, including Summer Interns.
Proactively manage daily calendars, email & phone communications including callbacks where appropriate.
Set-up and manage conference calls, meetings, and events for senior leader/IM HR team.
Assist HR team with special projects and programs as requested. Projects may include oversight of various HR initiatives related to Training and Development; Diversity, Equity & Inclusion efforts; Employee Engagement; Succession Planning, etc.
Manage multiple tasks; plan, coordinate and proactively manage situations in a professional manner with a sense of urgency.
Anticipate the business needs of the HR team, both on a routine and an ad-hoc basis.
Prepare meeting spaces and put together confidential leadership team meeting materials.
Set-up travel arrangements, prepare daily itineraries and prepare expense reports for senor leader.
Handle requests quickly and efficiently; problem solve in a resourceful manner.
Schedule and coordinate candidate interviews with senior executives

Minimum Knowledge & Experience

Bachelor’s degree; prefer at least 1-2 years supporting the HR or staffing function.
Strong computer skills including Advanced Excel, Word, PowerPoint, on-line calendar products, and conferencing systems. Workday experience desired. Experience in Excel Macros, VBA, Power BI and/or SQL desired.
Excellent organizational and process skills with a demonstrated ability to work on multiple priorities at one time.
Ability to meet deadlines while maintaining a high degree of accuracy.
Strong team player and collaborative work style.
Excellent customer service focus with effective communication skills to effectively correspond, both verbally and in writing, using phone, voicemail, and e-mail with various levels in the company and the external community.
Good knowledge of standard office practices and procedures. Proven administrative skills, including report preparation and development.
Ability to work on routine assignments independently while using good judgment in deciding when to act or when to ask for direction.
Demonstrated ability to deal with confidential and extremely sensitive information.

#LI-BMS

Compensation Pay Disclosure:

Voya is committed to pay that’s fair and equitable, which means comparable pay for comparable roles and responsibilities.

The below annual base salary range reflects the expected hiring range(s) for this position in the location(s) listed. In addition to base salary, Voya offers incentive opportunities (i.e., annual cash incentives, sales incentives, and/or long-term incentives) based on the role to reward the achievement of annual performance objectives. Please note that this salary information is solely for candidates hired to perform work within one of these locations, and refers to the amount Voya Financial is willing to pay at the time of this posting.

Actual compensation offered may vary from the posted salary range based upon the candidate’s geographic location, work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer. Salaries for part-time roles will be prorated based upon the agreed upon number of hours to be regularly worked.

$73,000 to $85,000 USD

Be Well. Stay Well.

Voya provides the resources that can make a difference in your lives. To us, this means thriving physically, financially, socially and emotionally. Voya benefits are designed to help you do just that. That’s why we offer an array of plans, programs, tools and resources with one goal in mind: To help you and your family be well and stay well.

What We Offer

Health, dental, vision and life insurance plans
401(k) Savings plan – with generous company matching contributions (up to 6%)
Voya Retirement Plan – employer paid cash balance retirement plan (4%)
Tuition reimbursement up to $5,250/year
Paid time off – including 20 days paid time off, nine paid company holidays and a flexible Diversity Celebration Day.
Paid volunteer time — 40 hours per calendar year

Learn more about Voya benefits (download PDF)

Critical Skills

At Voya, we have identified the following critical skills which are key to success in our culture:

Customer Focused: Passionate drive to delight our customers and offer unique solutions that deliver on their expectations.
Critical Thinking: Thoughtful process of analyzing data and problem solving data to reach a well-reasoned solution.
Team Mentality: Partnering effectively to drive our culture and execute on our common goals.
Business Acumen: Appreciation and understanding of the financial services industry in order to make sound business decisions.
Learning Agility: Openness to new ways of thinking and acquiring new skills to retain a competitive advantage.

Learn more about Critical Skills

Equal Employment Opportunity

Voya Financial is an equal-opportunity employer. Voya Financial provides equal opportunity to qualified individuals regardless of race, color, sex, national origin, citizenship status, religion, age, disability, veteran status, creed, marital status, sexual orientation, gender identity, genetic information, or any other status protected by state or local law.

Reasonable Accommodations

Voya is committed to the inclusion of all qualified individuals. As part of this commitment, Voya will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please reference resources for applicants with disabilities.