Executive Search Coordinator

Location: New York, NY

Experience: 1 year

Industry: Media/Entertainment

Executive Search Coordinator

NBCUniversal is one of the world’s leading media and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. NBCUniversal owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, and world-renowned theme parks. NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

Position Overview:

The Executive Search Coordinator is responsible for supporting NBCUniversal’s Executive Search Team. The Coordinator is responsible for assisting the Director and the entire team in the day-to-day operations of Executive Search administration. The Coordinator will assist in managing senior and C-level executives through a best-in-class search process, as well as interface with internal senior HR leadership, including the Chief Talent Officer and senior NBCU executive leadership. Additionally, the coordinator will act as a liaison between the research and search consultant groups within the Team, as well as assist in managing the knowledge management process and the in-house database system.

The successful candidate will have strong project management skills, ability to execute 5-star customer service and possess exceptional professional presentation, oral and written skills. He/She will exercise excellent judgment, have a strong sense of collaboration and communication, be able to think of creative/nonlinear solutions to sourcing challenges, and be able to function in a highly confidential environment. In addition to administrative support, the Coordinator will assist in researching/sourcing candidates, as directed, and will have responsibility for data entry of research into the NBCUniversal content management system daily.


•Own interview scheduling with candidates and hiring managers to ensure a smooth interview experience
•Research/Source candidates, including daily data entry into content management system
•Manage candidate tracking in applicant tracking system (BrassRing) and content management system (Encore), as needed, and assist in managing compliance
•Own the New Hire On-Boarding Process including preparation of offer/transfer letters and contracts, initiating background checks and communicating with clients and new hires to ensure a smooth on boarding experience
•Prepare Status Reports and PowerPoint presentations for Executive Search, as assigned
•Collaborate with the Coordination Team on reporting and group best practices
•Ensure client satisfaction
•Own special projects, as assigned
•Support the Vice President, three Directors, and Executive Search team, as needed


•Minimum 1 year of experience in recruiting, candidate sourcing, recruitment operations, human resources or related experience meeting fast paced client needs
•Proven working experience with Microsoft Office Suite, in particular with Outlook, PowerPoint and Excel

Desired Characteristics:

•The successful candidate has direct experience and/or strong interest in Executive Search
•Accustomed to problem solving issues for clients/customers and be willing and able to handle the heavy “work flow” (paperwork/administrative/data entry) processing
•Successful candidates should possess a natural, yet professional ease at working with and relating to the needs of clients in a fast-paced, ever-changing environment
•Candidates should have exceptional communication skills, with the professional savvy of communicating at all levels
•Extremely flexible, highly organized and able to easily shift priorities
•Possess exceptional follow-through and attention to detail
•Candidates should be comfortable and willing to take on the administrative duties, heavy work flow processing, as well as work with clients to problem-solve issues
•Strong sense of “customer service”
•Strong business ethics, including the ability to work in a highly confidential workspace
•Knowledge of and interest in pop-culture, entertainment and television, and how it relates as a business
•Bachelor’s degree

Apply at the NBCUniversal Career Website.