Contract HR Administrative Assistant

Contract HR Administrative Assistant

Midtown Manhattan, NY

Reports to: HR Shared Services/Hub Manager for the Americas

The Role:
The human resource assistant is responsible for the administrative support of day-to-day human resource operations.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Other duties may be assigned by the HR Shared Services/Hub Manager.
 Answers phone calls and assists both employees and managers with routine administrative
matters (background checks, offer letters, Pre-Employment Vetting Process, etc.)
 Disseminates all new hire paperwork and ensures timely return.
 Processes all new hires, transfers, promotions and separations.
 Performs HRIS data entry and personnel file maintenance, including all payroll and benefits
related information.
 Maintains confidential personnel files and personnel actions.
 Provides clerical and operational support to other human resource staff.
 Maintains high standards of confidentiality of all employee records and information.
 Uploads all documents in the applicable categories in CASO (the company’s electronic filing
system).
 Prepares and disseminated unionized job postings and other postings, as necessary.
 Responds to reference checks and verifications of employment status.
 Assists the HR Shared Services/Hub Manager with projects as necessary.
 Assists with benefits administration as needed. Will assist with open enrollment and other
tasks necessary to meet operational requirements.
 Will monitor the FAQ/RightNow System on a daily basis and assign each FAQ as applicable to
the applicable team member.
 Responds to all queries pertinent to their job duties, or as requested during the same day,
or within twenty-four (24) hours.
 Processes any and all invoices immediately into IAG2BUY and corresponds with vendors
regarding payment status.
 Sends out EEO, Disability and Veterans Forms and all other applicable paperwork to all new
hires.
 Ensures that all paperwork is completed in a timely fashion and that everything meets legal
requirements (such as I-9’s).
 Liaises with vendors as assigned.
 Creates and submits new Joiner and Leaver Forms to People Services in the U.K. Notifies
People Services of any changes for an employee. Performs follow-up as necessary to ensure
all items are complete.

Requirements
 High school diploma or equivalent required
 At least one year of work experience in a clerical support position.
 Any combination of education, training and experience that demonstrates the ability to
perform the duties of the position.

Interested candidates should email resumes and cover letters to MRainone@maxmanhr.com. For additional consideration, copy suppa@suppa.org on the email.

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