Contract HR Administrative Assistant
Midtown Manhattan, NY
Reports to: HR Shared Services/Hub Manager for the Americas
The human resource assistant is responsible for the administrative support of day-to-day human resource operations.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Other duties may be assigned by the HR Shared Services/Hub Manager.
Answers phone calls and assists both employees and managers with routine administrative
matters (background checks, offer letters, Pre-Employment Vetting Process, etc.)
Disseminates all new hire paperwork and ensures timely return.
Processes all new hires, transfers, promotions and separations.
Performs HRIS data entry and personnel file maintenance, including all payroll and benefits
Maintains confidential personnel files and personnel actions.
Provides clerical and operational support to other human resource staff.
Maintains high standards of confidentiality of all employee records and information.
Uploads all documents in the applicable categories in CASO (the company’s electronic filing
Prepares and disseminated unionized job postings and other postings, as necessary.
Responds to reference checks and verifications of employment status.
Assists the HR Shared Services/Hub Manager with projects as necessary.
Assists with benefits administration as needed. Will assist with open enrollment and other
tasks necessary to meet operational requirements.
Will monitor the FAQ/RightNow System on a daily basis and assign each FAQ as applicable to
the applicable team member.
Responds to all queries pertinent to their job duties, or as requested during the same day,
or within twenty-four (24) hours.
Processes any and all invoices immediately into IAG2BUY and corresponds with vendors
regarding payment status.
Sends out EEO, Disability and Veterans Forms and all other applicable paperwork to all new
Ensures that all paperwork is completed in a timely fashion and that everything meets legal
requirements (such as I-9’s).
Liaises with vendors as assigned.
Creates and submits new Joiner and Leaver Forms to People Services in the U.K. Notifies
People Services of any changes for an employee. Performs follow-up as necessary to ensure
all items are complete.
High school diploma or equivalent required
At least one year of work experience in a clerical support position.
Any combination of education, training and experience that demonstrates the ability to
perform the duties of the position.